OFFICE OF THE BOROUGH CLERK AND REGISTRAR/VITAL STATISTICS
Doreen Schott, Registered Municipal Clerk
The Office of the Clerk is historical in its tradition serving as a direct link between the residents and their local government. The role of the Municipal Clerk is very diverse serving all levels of government, that state legislation was enacted to define the “Core duties” of the statutory office.
The Municipal Clerk serves as:
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Secretary of the Municipal Corporation: custodian of the Municipal Corporation and custodian of the Municipal Seal and all minutes, books, deed, bonds, contracts and archival records of the municipal corporation.
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Acts as Secretary to the Governing Body: prepares meeting agendas, be present at the meetings of the governing body, keep a journal of the proceeding of every meeting, retain the original copies of all ordinance and resolutions and record the minutes of every meeting.
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Chief Administrative Officer: in all elections held in the municipality subject to the requirements of Title 19 of the Revised Statutes.
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Chief Registrar of Voters: in the municipality, subject to the requirement of Title 19 of the Revised Statutes.
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Administrative Officer for Licenses and Permits: responsible for the acceptance of application for licenses and permits and the issuance of licenses and permits, except where statute or municipal ordinance has delegated that responsibility to some other officer.
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Coordinator and records manager: responsible for implementing local archives and records retention programs as mandated by Title 47 of the Revised Statutes.
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Custodian of Record: pursuant to the Open Public Records Act.
TO APPLY FOR A MARRIAGE LICENSE
- If you are
applying for a marriage license and a resident of
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The application is filed together with the bride and groom and one (1) witness over the age of 18. There is a three (3) day waiting period for the license to be issued and once issued, it is valid for thirty (30) days. The license fee is $28.00.
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Proof of identification is required and can be in the form of a birth certificate, driver license, and passport. If one or both of the applicants are divorced, please bring a copy of the final decree with dates of judgment. Death certificates are also required should that be the case. If the applicant is under the age of 18 years of age, consent of both parents is necessary. Both parental consents and judicial approval of such consents are necessary if the applicant is younger than 16.
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Please be advised that the applicants must know both parents names (including mothers’ maiden name) and birth places and the name and address of the person officiating the marriage.
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Certified copies of the marriage may be obtained from the registrar in the municipality where the ceremony occurred. The fee per copy is $5.00. Please make your check payable to: The Borough of Hamburg.
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Please be advised that there are two (2) golf
courses that have
TO OBTAIN A CERTIFIED COPY OF A VITAL RECORD:
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As per State of
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All applicants must be 18 years of age or older, with the exception of a female under the age of 18 who has given birth to a child, is permitted to obtain a copy of her child’s birth certificate.
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Applicants must complete and sign the application providing current address, proof of identity, and proof of relationship. Since special situations may apply, please call our office at 973-827-9230 X 13 for information.
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Please complete the top portion of the application and only the section you wish to receive a record for.
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For mail in applications: CLEAR copies of documents to be submitted are required.
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Proof of identity:
ONLY the following people are allowed to make a request for a Vital Statistic record:
Subject, subject’s parent, legal guardian, subject’s spouse, subject’s civil union partner / domestic partner, subject’s child, subject’s grandchild, subject’s sibling
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Acceptable Forms of Primary Identification:
A current, valid
If you do not have a driver’s license as indicated above, then you will need two of the following alternate forms of identification:
Vehicle registration, vehicle insurance card, passport, voter registration card, green card/immigrant visa, federal/county ID, school ID, W-2 for current/previous year or utility bill/bank statement from within the last 90 days.
ALL ID MUST BE CURRENT AND NOT EXPIRED.
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PO Boxes are not acceptable addresses and ID must show current physical address.
IF YOU DO NOT MEET ALL OF THE CRITERIA, OR CANNOT COMPLY WITH THESE
REQUIREMENTS, OUR OFFICE WILL NOT BE ABLE TO ASSIST YOU.
YOU WILL NEED TO CONTACT THE STATE OF NEW
Primary Election Information
Date: June 4, 2013
Place: District 1 - Hamburg Municipal Building - Meeting Room
District 2 - Hamburg Fire Department - Meeting Room
2013 Election Calendar
April 1 Deadline to file petitions with the Municipal Clerk for Elected Official or Democratic County Committee
April 10 Last day to declare party change for the June Primary
May 14 Last day to register for Primary Election
May 28 Last day to apply by mail for a Vote-by-Mail Ballot for the Primary Election
June 3 Last day to apply in person for a Vote-by-Mail Ballot for the Primary Election at the Sussex County Clerk's Office
June 4 Primary Election Day - Polls open at 6 am to 8 pm
For all Election information, feel free to visit www.sussexcountyclerk.com
VOTER REGISTRATION
To register to
vote in Hamburg, New Jersey you must be a United States citizen,
must be 18 years old by the next election and you must be a resident
of Sussex County for 30 days before the election.
Registration Deadline Dates
You may register
to vote any time you wish however to be eligible to vote in an
upcoming election there is a registration deadline of 21 days prior
to the election day.
Registration Forms
Applications for
voter registration can be obtained from the New Jersey Division of
Election, the Commissioner of Registration office in Sussex County
or the Hamburg Municipal Clerk.
Registration forms are also available in various
State agencies such as the Division of Motor Vehicle.
What if I change my name or move?
The Voter
Registration From can be used for either first time voter
registration, or to report a name Change and or Address Change
information. If you move
from one county of New Jersey to another, you must re-register to
vote within the registration deadline in order to be eligible to
vote in your new county.
Can I fax or email my voter registration form?
No. The Commission of Registration cannot accept faxed copies or electronic transmission of a voter registration form since an original signature is required.
Who Is Not Eligible for Voter
Registration
A person is not
eligible to register to vote if he/she is serving a sentence or on
parole or probation, as a result of a conviction of an indictable
offense under state and federal law or if the person has been
adjudged mentally incompetent.
To obtain more information contact:
Sussex County Clerk’s Office
Election Department
83 Spring Street, Suite 302
Newton, New Jersey 07860
**If you download
the Voter Registration Form, make sure you mail the form to the
Sussex County Commission of Registration, 18 Church Street, Newton,
New Jersey 07860.
Landlord Tenant Registration Form
Citizen Leadership For for Volunteer Services on Boards or Commissions
NJ Voter Registration Application
Application for Vote-by-Mail Ballot
NJ Political Party Affiliation Declaration Form
Questions???
Doreen Schott, Clerk, Registrar
973 827-9230 ext. 13
Kathy Garrett, Deputy Clerk, Registrar
973 827-9230 ext. 11